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Electronic Thesis And Dissertation Pdf Reader

ETD Basics

What is an ETD?

An electronic thesis or dissertation (ETD) is digital version of a dissertation that is available to the public via the internet. Universities and colleges in the United States and abroad have been moving toward this type of publication for the past decade. Johns Hopkins started its own ETD program beginning in the fall semester of 2013.

Who is affected?

  • All PhD Students
  • Masters students with a required thesis may submit; contact your program office for information
  • Other graduate degrees: Consult with your graduate office

How and when do I submit my ETD?

  • Submit after you have defended your thesis or dissertation and made all edits required by your committee
  • Login with your JHED ID to the JHU ETD submission system, fill in the required metadata, and upload a PDF/a file of your thesis or dissertation
  • The required PDF/a file format is different from a standard PDF. Please see the formatting page for further instructions

Fee Payment

The ETD submission fee is $60 and may be paid by credit card or by funds transfer from your department. The fee is due at the time of submission; payment verification is required for approval.

Pay by Credit Card – $60

IMPORTANT: If the card you are using is not your own (e.g., spouse or parent’s card), proceed with the payment at the site, but then email your name, your JHED ID, and the name of the credit card owner to etd-support@jhu.edu so we can link your submission with the payment.

Pay by Department Funds Transfer

NOTE: This option is available at departmental discretion. Request that the department administrator fill out the PDF form and submit it to the ETD Coordinator.

  • In-Person or Mail: Digitization Unit, A-level, Milton S. Eisenhower Library (M-F, 9 am to 5 pm)
  • Email: etd-support@jhu.edu

Workshops

We will be offering a series of one-hour ETD workshops throughout the semester. Please join us to learn more about the submission process, how to format your ETD, and copyright concerns. Keep watching this space for more times and locations. We will broadcast each workshop via Adobe Connect.

We currently have no live workshops scheduled, but a recorded version is available. Future workshops will be posted to the Library Trainings & Workshops page.

Required Submission Information

There are several descriptive fields that you must fill out during the submission process. Some of these fields will help other researchers find your ETD and others will control when your ETD will be made visible to the public. Each of the required fields is denoted with an asterisk (*), and you will not be able to continue further in the process without filling them in. Please see the Formatting Guidelines and Checklist for more information. Please contact us at dissertations@jhu.edu if you have any questions.

The end product of converting a thesis/dissertation to PDF (Portable Document Format) should consist of one PDF file. DO NOT turn in a separate PDF file for each chapter, or for each item in the dissertation (abstract, etc.). The only extra files permitted are multimedia files, such as audio or visual files. If you have such files, create a folder in which you will place these files and the dissertation text PDF file.

Adobe Acrobat publishing capability is available in two labs: UMC 138 and Norlin M350. All Mac labs have Acrobat as well. When using a computer outside of these labs, Adobe Acrobat software must be used to convert the files from these applications to PDFs. The educational version of Adobe Acrobat is available from the CU Book Store, in both Mac and Windows versions, for under $100. Note that Adobe Acrobat Reader software, available for free download from Adobe, does not have the capability to convert documents to PDF; it can only read them.

When using one of the designated computers from the labs listed above, students can use any application (Word, Excel, Photoshop, etc) to create their dissertation. Then go to File–Print to print the document. In the print dialog window, select the “save as PDF” option, and the file will be saved in the Portable Document Format.

Please make sure that you check over the final PDF document before you submit it. Do not assume that if the final Word document was correct, the PDF file will be correct. In particular, look at charts, graphs, and any graphics files you imported into your document, and look for correct conversions of unusual fonts and diacritical marks such as accents.

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